Numerous articles have been written on the growing trend of individuals purchasing second homes not only for recreational use, but also for investment purposes and why second home owners should take advantage of managing their property on their own. Recognizing that most vacation rental property owners do not have the time, resources or desire to assemble all the documents and figure out the procedures required for self management of their second home, Vacation Property Services has developed the Vacation Rental Planner & Organizer, a complete management system for second home owners.
The organizer includes a wide variety of practical items - sample rental forms, planning and scheduling calendars, sample correspondence, guest/prospect database forms, checklists, rental management software, etc. - needed to efficiently and effortlessly manage a vacation rental property on a day-to-day basis. It provides owners with a field proven step-by-step system that allows them to stay on top of all the important management tasks and along with giving them the tools and knowledge to effectively budget, organize and plan.
Owners enjoy the portable office capability of the organizer as all the important information and documents are accessible in one convenient location. All the forms and checklists are included on a CD so owners can customize them to their individual needs. The organizer also includes rental management and property inventory software for those that prefer to do some of their tasks via their PC.
“We realized that many owners needed specific information and tools ranging from documents to procedural guidelines to follow as well as general property management advice when they were looking at self managing their own vacation rental property” said Pat Lauer, founder of Vacation Property Services. “The Vacation Rental Planner & Organizer is an ideal solution for vacation rental owners who are tired of wasting their time shuffling thorough their papers and were seeking a more efficient, structured system for managing their property.”
A few of the key areas that the Vacation Rental Planner & Organizer addresses include:
Ø Rental Database - Provides an efficient database system for tracking inquiries, reservations, payments, scheduling etc.
Ø Calendar - A six month calendar so you can view your bookings in a “snapshot”.
Ø Correspondence - Contains examples of responding to e-mail inquires, sample rental agreement, correspondence to send once your property is reserved, thank you e-mails, etc.
Ø Operations - Answers the “how to” questions on successfully operating and managing your property. Topics range from establishing payment policies, handling reservations, finding quality maintenance and cleaning services, helpful tips to increase bookings, etc.
Ø Checklists and Forms - Offers the necessary documents to efficiently operate your vacation rental - housekeeping, cleaning supplies, seasonal maintenance and important contact information are a sampling of the forms included.
Ø Rental Management Software - A PC based program custom designed for the vacation property owner or small property manager. This feature rich software allows one to view bookings on a calendar, calculate fees (taxes, cleaning, security deposits etc,), enter guest and prospect information, send preformatted e-mails to guests and much more.
The Vacation Rental Planner & Organizer was designed to answer the questions many owners face when they look at maximizing their vacation property’s revenue through self management, but don’t want to spend months searching for the correct documentation and information. Whether you are a new or an experienced vacation property owner, there’s something of value for everyone.
About the author:
Vacation Property Services (VPS) consults with vacation property owners who want to increase their bookings and reduce their expenses by advertising and marketing their vacation rental property on the most cost effective, high traffic vacation rental websites. VPS offers advisory services to property owners on how to effectively and efficiently manage their own property. Our recently released Vacation Rental Planner & Organizer is a complete, field proven system for managing your property. Contact us by clicking here.